Time Management: 15 Minutes Can Make or Break Your Day
September 13, 2012 2 Comments
Do you ever find that you spend a good amount of time coming up with fantastic goals, that meet all the criteria of a S.M.A.R.T. goal and if achieved, would make a significant difference, but somehow you fail to give it the attention necessary each week and month to actually achieve it? If the answer is yes, it is a more common response than you might think.
I too, struggle now and then with this, and whenever I catch myself feeling “too busy to devote time to my goals,” I know where the problem is and what to do next. You may have systems that you use with success when this occurs and if so, great! However, if you are finding less success in your process, consider the following system. This is a system and practice I came up with based on some long-standing and timeless principles to address issues I was experiencing.
The process is what I call The First 15. The concept references the ‘first 15’ minutes of everyday that I dedicate to planning the most important things I can accomplish within a week’s time frame. While there are simply three primary steps to the plan, it is the last action I take that makes all the difference in my process. The process is as follows:
Step 1: Weekly Goals –I identify the top 2-3 goals that I should be focused on that are tied directly into and support my longer-term goals. I write these front and center at the top of the page.
Step 2: Daily Actions – This is important in making sure that the actions I will take Monday through Friday are not merely things-to-do, but are the most important things that will accomplish my weekly, monthly and longer-term goals.
Step 3: Schedule Actions – After having identified my weekly goals and the daily actions to achieve my weekly goal, I use my planning time each day to make sure I know specifically what time slot I will be working on these daily actions. I use a 1-page template that includes the following components:
- Longer-term goals (1-3 years) - These are written at the top of the page so that I am always orienting to those
- Goals for the week - I identify specific actions to take this week to move closer to my longer term goals
- Daily Tasks – Next is a 5 column table (M-F) that lists the specific actions I need to take to meet my daily tasks; I write the specific day I will do the task and the time I will do it using my Outlook calendar
- Weekly Calendar – The last element on my 1-page goal planner is a screenshot of my Outlook calendar. I do this after planning when I have time for each daily task, then I schedule time for the task in Outlook with a reminder
By planning in advance specifically what is most important, what actions I need to take to accomplish the goals and when I will actually get this done, I find that my odds go from wishful thinking to success. At the core though, is my commitment and discipline in following the process.
Important to remember is, whether using this process, or any other, the process itself is less often the issue. More common is not having a process and self-discipline to follow your own process. Typically at the heart of these matters is a personal discipline to slow down and evaluate what has been done and how effective, or often times, how ineffective the actions taken were in producing results.
More common is the pursuit of activity to feel that we are actively pursuing the results we seek, which takes the form of sporadic bursts of activities for short periods. These activities result in feeling increased pressure for the goals you are not achieving and the rest of your responsibilities that seemingly take the back seat while you are busy “trying to accomplish your goals.” The result is ending up overwhelmed and exhausted.
Sound familiar? If so, consider evaluating your process and level of discipline in consistently following your process. You are likely to find the answers in this area.
One note of caution is that as you start any new process that is foreign to your daily/weekly routine, it is inevitably going to feel a bit onerous out of the gate. It will require focus and discipline to stick with the process and reorienting yourself to why you committed to taking more control of your success. The answer for why you are doing this, of course, is to establish a long-term structure for how to accomplish goals consistently. After all, a lot is at stake when you consider the consequence of repeatedly missing goals. What approach will you choose?AUTHOR’S NOTE: If you would like to see more posts like this, make sure Tweet, Like, +1 and/or Share with others as this is always appreciated!
About the Author: Jeff Michaels is a 20-year Sales & Marketing Executive that works with executives, leaders, and teams to create repeatable success in their business. Articles posted here typically emphasize one or more of the three requirements leading to Repeatable Success — Intentionality, Predictability and Repeatability.